ACCOUNTS | Invoice Assist - Exclude Contacts from Predefined Billing Cycle

Objective:

Enable users to exclude specific clients or groups (e.g., large corporate clients, family/friends) from the predefined billing cycle in Invoice Assist. This would allow greater flexibility in handling contracts with varying payment terms (e.g., 60 days for larger clients versus 14-day terms for residential clients).

Feature Details:

Option 1 - Exclude Individual Invoices from Billing Cycle:

• Introduce the ability to exclude a specific invoice from the standard billing cycle when it is being created.

• Example: For contracts that require 60-day payment terms, users can manually exclude the invoice from the 14-day default billing cycle, preventing it from being included in automatic reminders or other invoice follow-ups based on the predefined cycle.

Option 2 - Multiple Billing Cycles:

• Allow users to create and assign multiple billing cycles to different client groups.

• Example: One billing cycle could be 60 days for corporate clients, and another could be 14 days for residential clients.

• Users would select the desired billing cycle when creating the invoice, and this would determine the automatic reminders and payment timelines.

Hybrid Option:

• Combine both options: users can select from multiple billing cycles or exclude a specific invoice from the billing cycle altogether.

Benefits:

• Enhanced Flexibility: Users can tailor billing cycles based on client needs, reducing manual work and errors.

• Improved Customer Experience: Corporate clients and others with longer payment terms will no longer receive reminders based on the standard cycle.

• Streamlined Process: Avoid manual adjustments for every invoice by predefining cycles and exclusions.